Basics of a good CV.

The function of a CV is to present relevant information about you to the prospective employer. Though the definition sounds simple, there are a lot of angles to the presentation of a CV, curriculum vitae as it is commonly known, which mostly depend on what type of job you are applying for. However, whatever the type of the CV, the basics remain constant.
A good CV should :
  • Be accompanied by a cover letter which is addressed by name or authority to the person who is in charge of recruiting or the chief of the organization (be careful here that you have right name, it is spelled right, and has the right designation; the cover letter should summarize in two to five lines why you think you would be fit for the job, showcasing your best talents to match the requirements of the job (and add a little extra)
  • Represent accurately all the relevant info to the job information (personal and professional)
  • Be crisp (make sure you do not have any long winding sentences while describing experience and other qualities)

Sample Cover Letters


Cover letter for advertised position, e-mail version

Date: Thurs,  26 June  2008 14:55:53 -01000 (EDT)
From: Will Yougetit [wyougetit@gmail.com]
Subject: Senior Human Resources consultant position advertised on Monster.com
To: Jane.smith@hugecorporate.com
Content-Type: text/plain



Dear Ms. Smith
Please find attached my Curriculum Vitae for the position of Senior Human Resources Consultant.
I'm particularly interested in this position, which relates strongly to my ten years of experience in Human Resources at senior management level.
I'm currently Human Resources Manager of Littlecorp Inc., and I believe I meet all the essential criteria of the position. My work at Littlecorp has been rewarding and productive. However, I wish to expand my career further, into the consultancy role. I see the Senior Human Resources Consultant role as an integral part of my intended future career path, building on my previous achievements.
The position also has a definite correlation with my practical knowledge and experience. You'll see from my CV that I have been deeply involved in management and development of Littlecorp's Human Resources career strategies, including in particular our highly successful Career Path Management and Career Counseling services for staff and management. These strategies, policies and services are very closely linked to the fundamental consultancy element of the position.
I feel that I am well qualified to make an effective and useful contribution to Hugecorporate's consultancy operations. I have researched Hugecorporate's excellent record in innovative HR management and policy advisory services, and I'm enthusiastic about the chance to participate in a meaningful role with an industry leader in the field.
Thank you for your consideration of my application. Please contact me should you require any further information,
Yours sincerely


Will Yougetit       

How to write a Cover Letter

General Guide Lines for writing Job related Correspondence
  • Focus on your qualifications and experience and why you fit the job profile.
  • Use simple and clear English. If you are applying for a technical job, make sure that a non technical person is also capable of understanding your CV.
  • Correspondence to business and organisations have to be written in a formal manner.
    Review other Job Related Correspondence:
    Sample Resume
    Sample CV
  • A cover Letter should never be longer than one page.
  • Mention achievements or strengths, apart from your qualifications and job experience. Check out Writing about your achievements.
  • Your letter should be address to a specific person. You should find out the person responsible for the recruitment.
  • Keep the letter to the point.
  • Do not send a hand written cover letter if you are not asked. If the job advert specifies a letter writing sample then send one! Make sure the letter is error free and that the same font is used throughout. Make sure that your letter and CV are similar in style.
  • Use top quality stationary. The envelope, the paper and the style of your CV stationary should match that of the cover letter.
  • Make sure that whatever you write in your cover letter is backed up by facts or at least be able to convincingly back them up in the interview.
  • Convey your enthusiasm about the job opportunity. You have to show that you are confident in your expectations about the job selection but do not be 'cocky'.
  • Sign your cover letter and write your name in block capitals under your signature.

Achievements in your CV

Successfully applying for a job means showing your employer that you are more suitable than the other candidates. Job application numbers for a particular vacancy vary from tens to hundreds. You will usually need to be short-listed among the first twenty in order to be offered an interview. Only CVs that have impressed the employer will make it to this stage.
When recruiting people, employers reduce the CV list to around forty or fifty candidates. The difference between the chosen candidates and the others is a well presented CV and cover letter.
What did they do differently?
The way they presented their achievements. In this tutorial we will explain how you can word your achievements in a more suitable manner. Employers are attracted to achievements because they want the applicant to repeat them in their own business.
How Employers look at your Achievements?
Employers receive dozens and sometimes hundreds of applications when they begin recruiting, so in order to stand out in a crowd; your CV should identify and then highlight those aspects of your career that promote your abilities.
Employers want employees that will add value to their organisation. This value adding can come in the form of raising profits, reducing expenditure, improving staff morale and productivity etc. In order for you to demonstrate the value you can add to an employers business you need to detail past achievements that cover some of these ?value adding? aspects on your CV.
If you can add at least six significant achievements on your CV you will have the edge over other equally qualified experienced candidates when it comes to being short-listed for an interview.
So what specifically is an achievement?
Achievements are the results that you personally bring about while fulfilling a certain role. It is not the same as duties that you perform as listed in your job description. Everyone with that same job has those! You want to identify that something extra that you did which benefited the organisation.
For example:
Rather than stating that 'you were responsible for a team of 10 people', you could instead say that you 'planned, arranged and hosted a team building away day, which resulted in improved communications within the office'.
Meanwhile employers are most interested in profits so identifying areas where you increased profit margins is always a good achievement to mention. As are any things which you did that were instrumental in reducing expenditure and increasing efficiency.
Not all achievements have to have occurred in the workplace. You can mention your Involvement in a community project that had a positive result, or sporting achievements.
In this tutorial we will explain how you can word your achievements so as to reflect you at your best!
Define Achievement
By defining the objectives of a particular position, it's possible to determine the achievements that employers will value.
Business objectives are very similar, but objectives in a particular position focus on specific business objectives.
Employers are looking for achievements in specific fields. By defining the objectives that a particular position asks for you know which achievements to present. If you write about such achievements, you stand a far better chance of being invited for an interview.
Skills will help but achievements are proof you can implement your skills in practice.
How to Define an Achievement
An achievement means that a particular objective has been reached. Achievements are defined by:
  • Describing what was used to reach the objective.
  • What objective was reached.

Example: Used new sales channels to increase market share beyond the state borders. The result was a 25% increase in turnover for the company.

What does the above statement say? Skill used: creativity, sales channels, initiative.

An achievement statement must impress, "increase turnover" will not get you anywhere unless you define the results, preferably with actual figures. Vague adjectives are to be avoided since they do not give a clear indication your results.
When employers read impressive achievement statements they will want to discuss this further and analyse if you can implement these achievements in their business.
Securing an interview is not an easy business; you have to provide the right reasons for potential employers to want to speak to you!

CV VS RESUME

Curriculum Vitae vs Resume - Not The Same Thing

The terms 'Curriculum Vitae' and 'resume' are generally interchangeable. However, few people know that they do differ in many ways. It is true that both are lists of the most relevant information of a person pertaining to job seeking. Both are used for the same purpose - i.e. seeking employment.
However, there are a few basic differences, i.e. while the Curriculum Vitae represents an in-depth and structured information about the professional experience and qualification of a person, the resume usually is the same thing in a very short form - hence, the name. The resume would usually represent a skeletal representation of what would otherwise be included in depth and detail in the Curriculum Vitae. This is why typically a CV would be two to three pages while the resume would not normally exceed one page.
The Curriculum Vitae is the most accepted form for job applications all over the world. You would find some basic variations in the order of presentation from country to country and sometimes from company to company. However, in terms of content, it basically remains the same.
The resume, on the other hand is the most accepted form for job applications in USA. Here, the Curriculum Vitae would be used exclusively for jobs in academics. A detailed Curriculum Vitae would also be demanded when you apply for government grants.
The Curriculum Vitae
The main features of the CV are outlined in brief below:
  1. The Curriculum Vitae is a list of all your achievements until the date you are submitting it, presented in reverse chronological order (i.e. the latest achievements first)
  2. The Curriculum Vitae is ideally two pages in length, though it can sometimes go up to three to five pages
  3. The Curriculum Vitae would include everything that you have done and can be classified as work outside the home - whether paid or unpaid; hence, it is okay if the Curriculum Vitae contains voluntary and honorary positions and work done in such positions
  4. The Curriculum Vitae structure is very systematic and is generally drawn in a specific order
  5. The Curriculum Vitae is normally accompanied by a cover letter, which summarizes what it contains and points out the match of the applicant with the job
  6. A Curriculum Vitae can be written in the following three styles: functional CV, targeted CV and performance CV
The Resume
The main features of the Resume are as under:
  1. A resume is a precise and very brief document representing at-a-glance your key skills and main achievements
  2. A resume should not be longer than one page, unless in rare exceptions
  3. A resume would contain of only what is strictly relevant to the job applied and nothing else - it is more important here to have all the information contained within one page, that representing the information it in totality
  4. The resume would highlight your skills and achievements above all other things
  5. The resume is usually presented without a cover letter because the main reason you are submitting the resume, is fast processing; a cover letter would defeat the purpose
  6. A resume usually can be written in three very different styles - (i) Chronological resume - whereby your skills and main achievements are listed by date starting with the most recent ones first, (ii) Functional resume - whereby your skills and experience are more highlighted than anything else and (iii) a combination of both - whereby both skill and achievements are presented hand-in-hand.
Curriculum vitae and Resume - So Similar Yet Different!
As mentioned above, the CV is mostly used throughout the world, while the US companies are more comfortable with resumes; this is mostly because it is faster and easier to scan through the one-page resume than a Curriculum Vitae and it forces the applicant to be very specific.

Winning CV

Writing a Winning CV

A CV is your first point of contact with an employer. From the employer's perspective, it's the only available information with which to assess your skills and suitability for a job.
How To Write a CV
So your CV has to be tailored for that employer. All jobs are different, and so are all employers. It's important that your CV speaks directly to the job, addresses criteria, and above all else is relevant to the position.
The CV needs to be interesting, as well as clear and concise. It should make a good first impression. You can fit a lot of information into a paragraph.
Making Your CV More Interesting

There are standard CV formats, most of which cover basic information requirements, but to stand out, a CV needs to distinguish the applicant. The idea is to create an identity for the employer to see.
One of the best ways of doing this is to show what you've accomplished in your work. This is very similar to listing skills, which is a common format in many CVs, but here it means showing what you've done with those skills.
Everyone has a storehouse of what they've done, things they've achieved on the job. What's important is to be able to quantify those things as a work value measurement. The employer needs to see results which relate to the job.
Remembering that this CV is being targeted to a specific job, you need to show a potential employer that your previous work has been both productive and impressive.
What is a Targeted CV?
Think about your previous work, and how it relates to your CV.
Say you were on a production line, and you managed to come up with a way of speeding up production by eliminating some wasteful or unnecessary part of the process. Or, if you were in a government job, if you found a quicker way of processing applications.
Note that this all equates to a clearly defined situation. It took 20 minutes on the production line, now it takes 15. Applications used to take three days, now they take one.
If you're in a money-making job, prove you know how to make money, when listing what you've done. If you can say 'My section took in million in revenue in the course of our project' you're saying something that means a lot to your employer. If you can say 'My register takes in ,000 plus per day,' it's a quantification of your level of responsibility and your experience.
The whole idea here is that your CV is a very interesting document to anyone reading it. There are clear indications of what you've done, how you did it, and these are tangible proof of your skills.
Compare this to a colorless, drab, statement like 'Worked on production line' or 'Processed applications' and there's a bit of a difference.
Note that without these identifying characteristics, your application can get lost in the crowd quite easily, and quite understandably. What's to distinguish one process worker from another?
Because that's exactly what the employer has to do. Somehow, with only the CVs to guide them, employers have to try to find the best people for the job.
Every word on a CV is valuable.
You have to produce an advertisement for yourself and your skills. Like any advertisement, presentation matters. How you describe your experience and skills is crucial.
IMPORTANT NOTE:
Do not ever falsify information, or give any misleading information to an employer under any circumstances whatever.
It's illegal, it's self destructive, and it's just plain stupid.
Don't even think about it.
You can say goodbye to any job like that. It's certain death.
Don't put yourself in a position where your statements can't be trusted. Only give verifiable information, and do not exaggerate.
In some cases you may be going for a promotion or a position which is above your previous levels of experience. In these cases, your prior work record, and your hard facts, are far more important.
Remember that you're competing with other people. Quality of information is what really matters on any CV. Keep it real, at all times.

How to Create an Interesting Online CV

DO:

  • Include all qualifications, experience, and studies. Make it interesting, show some actual achievements.
  • Drop names of employers, if you can. It's a character reference, and it assures prospective employers that they can check your references.
  • Include anything unique. Any information that shows value and real ability is priceless, and it's what gets you your job interviews.
  • Put real effort into designing your text, presentation, and the layout of your CV. Get help if you need it, but make sure all the content is working for you.
  • Make sure that you include a statement that you have references. It is essential, and looks bad if you don't because it's a basic part.
Don't:
  • Make any false or possibly misleading claims on your CV. It's a great way to definitely lose a job (This used to be considered 'clever,' for about five seconds, until the world figured it out. Any information you provide which can be shown to be incorrect will be used against you).
  • Include personal information that could be used for identity theft. Keep your personal security extremely tight. Stick to a single point of contact, preferably through the job site itself.
  • Include names or contacts of references without their permission. It's not only bad etiquette; it's potentially risky for them.
  • Use filler, or drab, uninteresting material. Stick to bare bones, if necessary, but avoid things like 'shop assistant' or 'administration duties' and other uninformative interest killers. Describe skills used rather than job titles, because that's what the employer needs to see.
  • Use ancient information. Anything older than 5 years can be relegated to the archives, for use only when relevant to a job.
There's a good way of doing quality control on your CV. Just ask yourself:
  • 'Is this something an employer really needs to see?'
  • 'Does this really look like it will get me a job, or is it just filler?'
  • 'Is this relevant to the jobs I want?'
If it isn't good enough, or isn't obviously useful, get rid of it. You need the space on your CV for the important stuff, and any excess material is really wasting that space.
Online CVs are used by a lot of people to get work, in many different professions. Give yourself a real chance with your own. Remember, the only information an employer has to work with is what you present to them.